BDAC—Old Sarum Airfield Museum




Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).


BDAC is the data controller.  This means it decides how personal data is processed and for what purposes.


BDAC complies with its obligations under the terms of GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.


We use personal data for the following purposes: -

· To enable us to provide a voluntary service for the benefit of the public

· To administer membership records

· To promote the interests of the charity

· To manage our volunteers

· To maintain our own accounts and records (including the processing of gift aid applications)

· To inform of news, events & activities


The Legal basis for processing personal data is;-

· Explicit consent of the data subject so that we can keep members informed about news, events and activities (through use of tick box on Membership joining or renewal forms)

· Processing is necessary for carrying out legal obligations in relation to Gift Aid

Personal data will be treated as strictly confidential and will only be shared with other charity members for purposes connected with the charity.


Personal data is retained for up to 10 years after it has ceased to be current, where data relates to lapsed, resigned or removed memberships this data will be retained for 10 years.  Gift aid declarations and associated paperwork for 6 years after the calendar year to which they relate.

Rights and personal data:-

Unless subject to an exemption under GDPR, members have the following rights with respect to personal data: -

· The right to request a copy of the personal data BDAC holds about you;

· The right to request that BDAC corrects any personal data if it is found to be inaccurate or out of date;

· The right to request that personal data is erased where it is no longer necessary for BDAC to retain such data;

· The right to withdraw consent to the processing at any time;

· The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller;

· The right, where there is a dispute in relation to the accuracy or processing of personal data, to request a restriction on further processing;

· The right to object to the processing of personal data;

· The right to lodge a complaint with the Information Commissioners Office.


Further processing

If we wish to use personal data for a new purpose, not covered by this Data Protection Notice, then we will provide a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek prior consent to the new processing.


Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the BDAC Data Protection Officer.

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